1. Regular full-time employees assigned to work 40 hours per week for 12 months shall accumulate vacation (a day of vacation is equal to eight (8) hours) based on continuous employment as follows:

  Length of Service Accrual Rate
Administrative 1st year and continuing thereafter 20 days/year  (13.33 hours/mo)
Professional 0-3 years
4 years or more
15 days/year (10  hours/mo)
20 days/year (13.33 hours/mo)
Classified 0-3 years
4-10 years
11 years or more
10 days/year (6.66 hours/mo)
15 days/year (10  hours/mo)
20 days/year (13.33 hours/mo)

2. Part-time employees working 12 months with an FTE of .50 or more shall accrue vacation leave on a prorated basis.

3. Employees scheduled to work less than 12 months and employees working less than .50 FTE do not earn or accrue vacation time.

4. Temporary employees, including student assistants, do not earn or accrue vacation time.

5. Vacation accrual will be on a monthly basis. The vacation year is from July 1 through June 30 of the following year. In determining the accrual of vacation time, the fifteenth (15th) day of the month will be considered vesting date.

  • a. An eligible employee beginning on or before the fifteenth (15th day of the month will be granted accrual for that month and an employee beginning after the fifteenth (15th) day will not.
  • b. An employee separating from employment on or after the fifteenth (15th) day of the month will be granted accrual for that month and an employee separating before the fifteenth (15th) day will not.

6. Vacation time will not accrue for any month that an individual is on leave without pay due to disciplinary action, exhausted leave time or Family Medical Leave.

7. Except for unforeseen emergencies, vacation time should be scheduled as far in advance as possible. Such request must be approved by the immediate supervisor. Consideration will be given to all requests for vacation time and the employee's preference will be respected wherever practical. However, the immediate supervisor reserves the right to finally approve vacation scheduling.

8. Leave must be submitted in one (1) hour increments.

9. As a rule, vacation time should be taken only after it has been earned. However, this should not preclude a reasonable degree of flexibility if particular circumstances warrant it. For example, if an employee wishes to “borrow” one or two vacation days that have not yet been earned. This could be permitted with the immediate supervisor’s approval. A maximum of five (5) borrowed days will be allowed. Should employment terminate before the “borrowed” day(s) are earned, the time must be paid back and will be deducted from the employee’s final paycheck.

10. When an employee changes from temporary full-time employment to regular full-time employment status with no break in service, length of service for vacation accruals shall be the employee’s original hire date.

11. Employees who transfer from one department within the institution to another, will bring their accumulated vacation to their new department. It is the responsibility of the receiving department to provide funds for the transferred employee’s vacation when it is used.

12. Maximum accumulated vacation leave which can be carried over from year to year is five (5) days. Any vacation time accrued but not used beyond the maximum five (5) day allowance must be used prior to December 31. On December 31 each year, each employee’s leave record will be adjusted to show no more than a maximum of five (5) days of allowed carryover vacation. However, if a staff member is asked to forgo some or all of the accrued vacation because of the work requirements of the department, earned vacation time not to exceed an additional five (5) days can be added to the total accrual. This additional five (5) days may be permitted only upon written request and approval of the Vice President, or President prior to December 15. The time carried forward must be taken within the next twelve (12) month period.

13. In the event of resignation/termination, retirement or death, accrued unused vacation time shall be paid to the employee or beneficiary as long as the employee has a minimum of three (3) years of continuous service at PCC. The maximum amount of unused vacation time paid will be limited to the employees annual leave time plus any unused days from the automatic five (5) day carryover allowance.

Revision Dates: 09-17-2019, 06-18-2019, 02-20-18, 09-15-2015, 01-05-2010, 03-29-2005.

Policy Number: 


Policy Type: 

Administrative Policy

Adoption Date: 

Tuesday, July 12, 1977

Review Date: 

Tuesday, September 17, 2019

Revision Date: 

Tuesday, September 17, 2019