The administration is authorized to make regular payroll disbursements without prior Board approval to all college employees.

Any contract with the Pratt Higher Education Association that is approved by the Board of Trustees will take precedence over this policy.

Payroll deductions will include, but not be limited to; Federal and State income tax, retirement, social security, group insurance, contributions to Foundation, tax sheltered annuities, and such items designated within the PHEA contract.

Pay advances may be considered under extenuating circumstances. For regular full-time and part-time employees. Temporary employees and student workers are not eligible for pay advances. A request must be made in writing, by the employee to the Vice President of his/her division or the Athletic Director. Employees assigned to multiple departments must receive written approval from each Vice President or Athletic Department. The request must contain justification for the advance and the dollar amount requested. If recommended by the Vice President/Athletic Director, the request will be submitted to the Director of Personnel for review and then forwarded to the President for final approval. In the absence of the President, the Vice President of Finance and Operations has final approval authority.

The amount of the request shall not exceed the net pay the individual would normally receive for one (1) month.

Upon approval by the President, or in the absence of the President, the Vice President of Finance and Operations, the employee must sign a letter of agreement with the Director of Personnel indicating that the advance will be repaid in equal installments not to exceed four (4) months. This will be done by a payroll deduction.

If there is a separation of employment prior to the advance being paid in full, the balance will be deducted from the employee’s final pay.

Revision Dates: 11-13-2018, 11-15-2016, 07-15-2002, 11-20-1995.

Policy Number: 


Policy Type: 

Administrative Policy

Adoption Date: 

Wednesday, November 5, 1969

Review Date: 

Tuesday, November 13, 2018

Revision Date: 

Tuesday, November 13, 2018