Pratt Community College announces their hours for the Summer of 2017.

Summer hours begin Monday, May 22, 2017 and will extend through Friday, July 28, 2017. Operating business hours will be  7:45 a.m. to 5:15 p.m. Monday through Thursday, and 8:00 a.m. to 1:00 p.m. on Friday.

PCC...

  • Congratulations to PCC wrestling team for six consecutive NJCAA academic team awards.

Registrar

Please submit PCC employment application, resume and copies of transcripts.

General Description and Purpose
This position is responsible to and serves the needs of the students and the college performing a variety of management and general business functions related to records management.  The Registrar manages the overall organization, release, and maintenance of student academic records; evaluates transfer credit; helps maintain the student information system by managing data entry and edits.  Oversees and validates and degree audits and final conferring of degree.  The Registrar is responsible for maintaining the accuracy, integrity and confidentiality of student records.  The Registrar is the certifying official for enrollment status, eligibility to participate in college athletics, and graduation.  The Registrar participates in design and implementation of policies related to student records and is responsible for day-to-day decisions related to records management and enrollment services.
 
The Registrar is directly responsible to the Vice President of Students/Enrollment Management for the duties and responsibilities related to student and institutional records and enrollment services.  Is delegated the authority necessary to perform the tasks listed on the job description.
                                                                                   
Primary Functions/Responsibilities

  1. Evaluate all transcripts.  Maintain the degree audit system and verify students for graduation.  Assume full responsible for student degree audits and reporting of summary to academic advisors and students.  Establish a method to provide feedback to academic advisors regarding student transcript evaluation and degree audit. 
  2. Verify the credentials of all candidates for graduation and for various honors connected with academic success.  Assume responsibility for all decisions related to credentials authorized.
  3. Data entry of equivalency courses and maintenance of transfer information online access by advisors, staff, and students.
  4. Processing of directed study and other specially arranged courses. 
  5. Monitor and assist with processing of grades and grade changes.
  6. Conduct transfer record evaluation and maintain the transfer equivalency data with state colleges and universities.  Maintain an up-to-date library of transfer information for students and academic advisors.  Cooperate and assist with transfer and articulation information from university representatives.  Provide feedback on a regular basis to students, counselors, and academic advisors.
  7. Participate in evaluation of transfer credit (i.e. military, international student, occupational education).
  8. Work directly with the National Student Clearinghouse including enrollment verifications, reporting services and transcript services.
  9. Develop and articulate information in regard to student record policies and procedures.
  10. Serve as a resource for providing information about enrollment policies and procedures.
  11. Review and process residency applications, making all decisions regarding residency status.  Remain current on regulations.
  12. Serve as the campus official for the Council for Adult Experiential Learning and assessment of credentials for credit.
  13. Coordinate with Coordinator, Enrollment Services regarding management of student transcript records.
  14. Coordinate, maintain and process state credit hour aid and out-district tuition reports and audits for external and internal reports as needed.  Serve as coordinator for all state aide internal audit functions
  15. Serve as the institutional contact for legal issues such as FERPA, Solomon Amendment, and Student Right-to-know.  Assume responsibility for understanding legislation and guidelines to ensure compliance by the institution.
  16. Evaluation of student credentials to determine admission status and placement at the college.  This includes high school, non-traditional, transfer international and military students.
  17. Responsible for notification to students and college officials of academic suspension and probation of students under college regulations.
  18. Assist in verifying student eligibility for athletic participation.
  19. Coordinate and oversee graduation activities and determine eligibility for graduation.
  20. Maintain an emphasis on quality service to internal and external customers.
  21. Responsible for planning and evaluation of department activities in cooperation with the Vice President of Student Services/Enrollment Management.
  22. Work closely with computer center staff on ‘quality assurance’ issues with student information system.
  23. Be familiar with data files within student information system to verify and ensure integrity of data.
  24. Facilitate, with the assistance of the Data Coordinator, students on the President’s and Dean’s Honor Roll under college regulations.
  25. Responsible for departmental budget expenditures.
  26. Assist in troubleshooting Crystal Reports files.
  27. Serve as help desk/trainer for Power Campus Registrar module.
  28. Develop a solid and professional rapport with department staff, faculty members, staff and board of trustee members.
  29. Excellent interpersonal communication, management, analytical skills.
  30. Other duties as assigned by Vice President or President.                     

 Coordination and Accountability Tasks

  1. Perform other duties assigned by the Vice President of Students/Enrollment Management.
  2. Participate in staff development, in-service training, and educational advancement on a regular basis.

Supervises the Following Staff

  1. Office Assistant – Student Services
  2. Work study personnel.

Required Knowledge, Skills, Abilities, and other Characteristics

  1. Conscientious about the work environment, must be accurate, problem solver and detail oriented.
  2. Must enjoy working with people and demonstrate excellent interpersonal and communication skills, as well as the ability to foster effective campus and external relationships.
  3. Ability to be creative and innovative.
  4. Able to implement marketing techniques.
  5. Understand and implement needs assessments.
  6. Entrepreneurial in setting goals and objectives and general operation.
  7. Able to develop a professional and solid rapport with department staff, faculty members, staff, administration, and Board of Trustee members and work in a community college environment.
  8. Serve within a non-traditional and collaborative work environment.
  9. Excellent computer skills and maintaining data on-line.
  10. Good organizational, time management skills and the ability to multi-task and demonstrate excellent customer service, marketing and sales skills, with a service-centered philosophy.
  11. Self-starter and have the ability to work and make decisions independently.
  12. Willing to work evenings and/or weekends.
  13. Work with a diverse population and support diversity awareness.
  14. Understand and support the mission, philosophy, vision, goals and objectives of PCC.
  15. Possess a high degree of ethical standards, including adherence to general rules for safety and procedures.
  16. Understand Nolij system and procedures.
  17. Self-motivated, goal orientated and forward thinking.

Experience
1.   Two years’ experience working in record keeping, auditing, and customer service or database management required.
3.   Two years’ experience in in handling confidential information and data preferred.
4.   Supervisory skills preferred.
5.   Experience working in a college or education setting preferred.
 
Education
1. Bachelor’s degree required. Concentration in business, management, business operations, accounting, public relations, sales or education preferred.
2. Master’s degree preferred.
 
Certifications and/or Licensure
            None
 
Work Conditions/Environment
      Office setting

Job Type: 

Professional Non-Exempt

Employee Type: 

Full Time