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Clerical Assistant - Winfield Campus

General Description and Purpose
Part-time 9-month position responsible for secretarial, clerical, and reception duties for the PCC nursing faculty at the Winfield campus, visiting faculty and Director of Nursing.      
  
Primary Functions/Responsibilities

  • Coordinate room scheduling for PCC nursing classes, faculty and team meetings, and advisory board.
  • Daily check of instructional equipment at Winfield site. Arrange for technical support when necessary.
  • Coordinate preparations for the Winfield campus annual Advisory Board meeting.
  • Assist with the October Job Fair at Cowley Community College.
  • Plan monthly activities for nursing students at the Winfield campus.
  • Coordinate the Nursing Week Activities and the P-KANS Activities on the Winfield campus.
  • Maintain inventory list of equipment and resources, with updated copy to on-campus clerical staff by May 20 each year.
  • E-mail/mail prospective student packets as requested and provide prospective student name, address, phone number and e-mail to Pratt campus nurse recruiters.
  • Assist with recruiting for and/or marketing nursing program.
  • Administer nursing admission test, Test of Essential Academic Skills (TEAS), at least twice per month, as needed.
  • Proctor PCC on-line LPN to RN student testing as needed.
  • Utilize optical scanning equipment for scoring of exams and evaluations.
  • Process purchase orders, travel requests, etc.
  • Keep office and public areas orderly.
  • Assist Pratt campus secretaries with reports, evaluations, etc. as needed.
  • Other duties as assigned.

Coordination and Accountability Tasks

  • Accountable to VP of Finance and Operations for use of funds designated for activities for the nursing students at the Winfield campus.

Required Knowledge, Skills, Abilities, and other Characteristics

  • Excellent computer skills including Word and Excel.
  • Ability to maintain filing system.
  • Have working knowledge of telephone system.
  • Have working knowledge of the college networking system.
  • Positive attitude.
  • Excellent communication skills.
  • Excellent organizational skills.

Experience

  • Minimum of two years experience in clerical/secretarial or other related duties required.

Education

  • High school diploma or its equivalent required.
  • Formal secretarial training preferred.

Work Conditions/Environment

  • Sitting, standing, minimal lifting/moving.

Job Type: 

Classified

Employee Type: 

Part Time