• PCC basketball at Independence CC cancelled for Jan.17. Rescheduled for Jan. 22.

Assistant to the Director of Personnel

General Description and Purpose
Full-time assistant position. Responsible for various duties required for the efficient operation of the Personnel Office.
                                                                                               
 Primary Functions/Responsibilities
Serve as the assistant to the Director of Personnel. Will be responsible for a variety of duties that support the overall administration of all of our human resources programs, including recruiting, hiring, orientation, benefits and communication. Represent the office on campus, as requested.  Attend training sessions, as requested. Support extracurricular activities and events of the college.
 

  1. Provide day-to-day Human Resources and administrative support.
  2. Act as the first point of contact for employee inquiries ensuring friendly and knowledgeable interactions.
  3. Maintain all employee files (physical and electronic) including creation of personnel and benefits files and scanning necessary documents and conduct periodic audits of files to ensure compliance.
  4. Manage the electronic timekeeping system for hourly employees.
  5. Maintain record of Non-Exempt employee’s compensatory time by utilizing the electronic timekeeping system.
  6. Meet with all student workers assuring proper employment paperwork is completed and on file (application, I-9, W-4, K-4, Drug Policy and Oath).
  7. Responsible for records retention and destruction. Will provide a list of destroyed records to the office of the President annually.
  8. Assist in efforts to assure practices of non-discrimination.
  9. Maintain electronic Human Resources files (Great Plains) that are integrated with payroll.
  10. Assist in the preparation of contracts for faculty and staff. Process and monitor adjunct faculty contracts. Create, record and track tuition remission vouchers for adjust and concurrent instructors.
  11. Maintain absentee records; including creation, monthly collection, and communicating necessary changes with the employee and their supervisor.
  12. Maintain phone extension lists, Keyword Directory, employment anniversaries, employee’s birthday lists and employee emergency notification information.
  13. Responsible for posting and tracking print/web-based advertising for vacant position openings. Correspond with advertising contacts and prepare eReqs for ads.
  14. Responsible for maintaining Human Resources department content on PCC website.
  15. Respond to applicant inquiries when necessary, receive applicant materials, review for completeness, acknowledge or request missing documents and maintain open position files.
  16. Maintain position description files, revise as requested, and provide position descriptions to employees and supervisors upon request.
  17. Assist with new employee orientation and preparation of all required paperwork for regular full and part-time employees, and temporary employees.
  18. Assist with gathering data and preparing various reports.
  19. Assist with benefits enrollment.
  20. Assist with worker’s compensation claims.
  21. Represent the Personnel office at meetings in the absence of the Director of Personnel.
  22. Prepare and track Employee Performance Appraisals.
  23. Assist with required notifications to faculty per the PHEA Master Agreement.
  24. Maintain all Personnel matters such as evaluations, discipline, termination, employee records, etc., with confidentiality.
  25. Other duties as assigned.

                     
Coordination and Accountability Tasks

  1. Coordinate with Financial Aid, coaches, the tutoring center and payroll regarding student workers.
  2. Maintain a working relationship with all employees regarding employment matters, personnel policies and procedures.
  3. Responsible for consulting on a regular basis with director to inform him/her of any actions, circumstances and outcomes that were carried out on their behalf.

    
Supervises the Following Staff
Responsible for communications with work study students.
 
Required Knowledge, Skills, Abilities, and other Characteristics

  1. Ability to research and understand federal and applicable state laws pertaining to the workplace in order to assist with compliance.
  2. Knowledge of general office procedures (i.e., filing, organization, etc.).
  3. Ability to work with minimal supervision and to initiate work on projects independently.
  4. Excellent writing and oral communication skills.
  5. Excellent computer skills including word processing, spreadsheet, Internet, and database.
  6. Ability to design publications and reports.
  7. Courteous, responsive and the ability to work well with the others, internally and externally.
  8. Ability to protect all confidential material and refrain from discussing privileged information.
  9. Basic accounting and record keeping skills required.
  10. Proofreading skills required.

 
Experience
Two years experience performing secretarial duties, office management and record keeping, creating and maintaining computerized forms, spreadsheets, etc. required.
 
Education

  1. Associates Degree in human resources, business, accounting, clerical or related area and/or two years of human resource or personnel management experience required.
  2. Bachelor’s Degree preferred.

Job Type: 

Classified

Employee Type: 

Full Time